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#1 SEABEEBRIAN

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Posted 11 June 2012 - 01:11 PM

I have thousands of pictures of medals, ribbons and other related stuff. Does anyone have any good methods for sorting and organizing a large number of pictures? I had tried by service and I found it limiting.

#2 Bluehawk

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Posted 11 June 2012 - 02:15 PM

I have thousands of pictures of medals, ribbons and other related stuff. Does anyone have any good methods for sorting and organizing a large number of pictures? I had tried by service and I found it limiting.

Assuming you are speaking of photographs on paper: In one museum where I worked we sorted photos according to small, medium, large and extra-large (e.g. yard-longs, panoramics and formats larger than 8x10") sizes first of all - for storage purposes. We did the same with negatives - small, medium, large and extra-large.

Those were then organized in family categories according to primary subject matter or image of each photo.

One key factor was deciding what to name the categories before starting - the simpler/fewer the better. Then within each family one can subdivide further.

The second key factor was to provide for cross-references in the cataloguing. For example, a medal photo can be categorized as a medal, and (e.g.) Army, and (e.g.) WWI, and (e.g.) Foreign, and (e.g) medium size, and so forth. A good cross-reference will save you from losing track.

With thousands of images, this guideline will come in handy, even if yours is a digital archive.

Here is a link see:
http://www.loc.gov/r...cataloging.html

Edited by Bluehawk, 11 June 2012 - 02:37 PM.


#3 SEABEEBRIAN

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Posted 11 June 2012 - 02:45 PM

Thank you. I actually just have digital pictures. The problem comes into medals with multiple services and pictures I took at different places.

#4 Dave

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Posted 11 June 2012 - 02:57 PM

I don't have a good way of doing it, but what I do is put a good name on the photo and then dump it into a folder on my hard drive. It sucks if you want to see all of your photos (I've got thousands upon thousands of them) but it works pretty well when you want to find a photo of one particular object and you can search by item name.

Just a thought...like I said, I don't have a good way of doing it.

Dave

#5 Bluehawk

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Posted 11 June 2012 - 03:14 PM

Thank you. I actually just have digital pictures. The problem comes into medals with multiple services and pictures I took at different places.

I'll then add just one further encouragement.

What digital libraries consist of is still, in one way of thinking, a physical artifact.

Today, most significant size museums have their entire collection recorded with digital images, which in turn correspond to catalogue documentation.

I don't see why it would not be possible to simply catalogue your digital collection as a collection vs photographs OF a physical collection, perhaps using one of the numerous collection database programs readily available out there, which automatically cross-references every image to any number of categories such as the ones you mentioned above.

The software can be pricey, but by this point in history there are a lot of alternatives, and you wouldn't need a program as big as one used by a major museum with tens of thousands of artifacts.

Link see:
http://www.google.co...lient=firefox-a

Edited by Bluehawk, 11 June 2012 - 03:16 PM.


#6 ajbUSWM

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Posted 11 June 2012 - 05:47 PM

We are setting up a digital database program for this purpose. Although we are still searching for packaged software that can accomplish the same tasks (unlimited search tags, auto resizing, etc.)

#7 SEABEEBRIAN

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Posted 11 June 2012 - 06:21 PM

What I have been contemplating is sorting the medals based on a numbering system, similar to a dewey decimal system at a library. The only issue with that is when there are multiple medals per image but perhaps I will just tag it with multiple numbers

#8 Bluehawk

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Posted 11 June 2012 - 07:32 PM

What I have been contemplating is sorting the medals based on a numbering system, similar to a dewey decimal system at a library. The only issue with that is when there are multiple medals per image but perhaps I will just tag it with multiple numbers

What you are talking along the lines of is what we call "accession numbers."

There is a time-honored numbering system that has worked extremely well for many decades.

It goes like this.

2012 > The first number is the year in which the artifact entered the collection

.1 > the second numeral is the chronological order in which it entered the collection

.6 > the third numeral (in this case) indicates that it was the 6th of so-many pieces that came in with .1

( a-b ) > the third sequence indicate that this 6th artifact of the .1 accessioning had 2 parts, namely a and b

So, in the end, the complete accession number would read:

2012.1.6( a-b )

Obviously, there are infinite possibilities using this system without duplicating any other number.

Examples for illustration purposes:
1998.1(a-c) > would mean the first object which had 3 parts and was acquired in 1998
2010.30.66 > would mean the 66th image in the 30th set of photographs (in your collection) which were acquired in 2010
etc.

There are a couple of other possible standard abbreviations but those probably would not apply to a digital photography collection.

Just by reading that number alone you could tell a lot about every artifact.

By extension then, you could substitute any values other than chronological in any sequence you like; for example using letters or numbers to stand for medals, or branches, or places, that sort of thing.

Important thing about accessioning is to set it up so that each one identifies a specific image and no other possible image.

This might help or be totally useless... and I don't mean to hog so much air time on the thread. Its just that I spent 30+ years dealing with mundane issues like this. Hope something will be of value.

Edited by Bluehawk, 11 June 2012 - 07:36 PM.


#9 ajbUSWM

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Posted 12 June 2012 - 05:26 AM

We are using accession numbering as well... but with thousands of archived photographs of items from many different collections, you need the ability to tag/search on many aspects of that photo.

For example; If I search for examples of admiral's hats, I should see not only all the admiral's hats in our collection, but those in other collections (if we have a photo on file) and any other photos that have been tagged to contain interesting admiral's hats. Then I might search for photos of Admiral Nimtiz and some of the same photos just reviewed come up. So one photo could be tagged (indexed) as containing a good example of an admiral's hat, Admiral Nimitz, Admiral Fluckey, Fleet admiral shoulder boards, etc.

This is different than an Internet image search because you cannot tag Internet images... only the images under your control. Like I said, we are working on this now.

#10 SEABEEBRIAN

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Posted 12 June 2012 - 08:35 AM

I think I have come up with a system to catalog and organize not only pictures but also the medals, ribbons and accessories. I've struggled for several years to organize all these things in my head so here it goes.

First character is the identifier of awarding authority:
M-Military
C-Civilian Agency
S-State
F-Foreign
N-National Award
A-Association

Second character is the type of award:
P-Personal
U-Unit
G-Good Conduct (Active or reserve)
C-Campaign
S-Service
M-Marksmanship

Third Position is a number code for award within that group:
1-Medal of Honor
2-Service Cross
3-Service Medal
4-Silver Star
5-Legion of Merit
6-DFC
7-Heroism Medal (Non-Combat)
8-BSM
9-PHM
10-MSM
11-Air
12-COM
13-ACH
14-Other

Fourth Character is the branch:
A-Army
N-Navy
F-Air Force
C-Coast Guard
J-Joint

Fifth Position is the article
M-Medal
R-Ribbon
A-Attachment

After that the position can indicate year such as 1862, 1896, 1904 (for the Army Medal of Honor) or device variety such as gold, silver and bronze for Medal of Freedom palms or Antarctic Service bars and disks.

Under the 3rd position is 14-Other. I think I want to use that for items such as Brevet Medal, Certificate of Merit, Superior Service Medal, Aerial Achievement Medal, Specially Meritorious Medal and others that just don't quite fit into the matrix well)

#11 SEABEEBRIAN

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Posted 12 June 2012 - 08:41 AM

Therefore an Army Medal of Honor from 1904 would be: M.P.1.A.1904

An example of the system for labeling the Navy Good Conduct Cross would be: M.G.1.N.1869

#12 Bluehawk

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Posted 12 June 2012 - 11:10 AM

I think I have come up with a system to catalog and organize not only pictures but also the medals, ribbons and accessories. I've struggled for several years to organize all these things in my head so here it goes...

I'm liking this method!

Questions:

> Would you want, or is there already, a way to identify variants of certain medals etc - e.g. any of the different LOMs, or maker's marks and that sort of detail?

I mention this because if you keep going accumulating images, spurred on no doubt by having them well-organized and retrievable, might there come a day when you would want to access makers or detail of that sort?

> Now arises the keeping of an Index to abbreviations separate from the data base, just in case?

I may have missed where these notions would fit in to your system... but it looks mighty effective to me as it is.

#13 67Rally

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Posted 12 June 2012 - 12:15 PM

For digital images, I'd recommend Flickr as a way to successfully manage an archive.

You can employ the accession numbering system as well as tagging. Add to that the ability to create album and collections, the possibilities are endless as to how you can categorize and catalog.

For example, you have a photo of an M1 helmet. That helmet is part of a larger group. You can create an album documenting each item in that particular group. You can tag the helmet with the manufacturer data, date, unit etc. You can create a collection of helmets with similar attributes. You can create a collection of headwear that could include albums of helmets, visor caps, garrison caps, etc. You could create a collection of groups from the Army or a collection of WWII groups. The possibilities are endless.

#14 SEABEEBRIAN

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Posted 12 June 2012 - 12:28 PM

I'm liking this method!

Questions:

> Would you want, or is there already, a way to identify variants of certain medals etc - e.g. any of the different LOMs, or maker's marks and that sort of detail?

I mention this because if you keep going accumulating images, spurred on no doubt by having them well-organized and retrievable, might there come a day when you would want to access makers or detail of that sort?

> Now arises the keeping of an Index to abbreviations separate from the data base, just in case?

I may have missed where these notions would fit in to your system... but it looks mighty effective to me as it is.


In my example, yes it would be easy to catagorize by variety or subgroup such as manufacturer or anything else. The index seems to be simple, I am working my way through the good conduct medals and the campaign medals are next.

#15 Bluehawk

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Posted 12 June 2012 - 12:49 PM

In my example, yes it would be easy to catagorize by variety or subgroup such as manufacturer or anything else. The index seems to be simple, I am working my way through the good conduct medals and the campaign medals are next.

Excellent... I'd make sure a cc of the final index is put and explained somewhere other than in the database or notes that usually get lost in the unlikely event of your permanent absence.

#16 SEABEEBRIAN

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Posted 12 June 2012 - 02:13 PM

Here is my first draft of just the personal awards

M,Military,,,,

M.P,Military,Personal,,,

M.P.1,Military,Personal,Medal of Honor,,

M.P.1.a,Military,Personal,Medal of Honor,Army,

M.P.1.a.####,Military,Personal,Medal of Honor,Army,1862

M.P.1.a.####,Military,Personal,Medal of Honor,Army,1896

M.P.1.a.####,Military,Personal,Medal of Honor,Army,1904

M.P.1.n,Military,Personal,Medal of Honor,Navy,

M.P.1.f,Military,Personal,Medal of Honor,Air Force,

M.P.2,Military,Personal,Service Cross,,

M.P.2.a,Military,Personal,Service Cross,Army,

M.P.2.n,Military,Personal,Service Cross,Navy,

M.P.2.f,Military,Personal,Service Cross,Air Force,

M.P.2.c,Military,Personal,Service Cross,Coast Guard,

M.P.3,Military,Personal,Service Medal,,

M.P.3.j,Military,Personal,Service Medal,Joint,

M.P.3.a,Military,Personal,Service Medal,Army

M.P.3.n,Military,Personal,Service Medal,Navy

M.P.3.f,Military,Personal,Service Medal,Air Force

M.P.3.c,Military,Personal,Service Medal,Coast Guard

M.P.4,Military,Personal,Silver Star,

M.P.5,Military,Personal,Legion of Merit,

M.P.6,Military,Personal,Distinguished Flying Cross,

M.P.7,Military,Personal,Heroism Medal (non-combat),

M.P.7.a,Military,Personal,Heroism Medal (non-combat),Army

M.P.7.n,Military,Personal,Heroism Medal (non-combat),Navy

M.P.7.f,Military,Personal,Heroism Medal (non-combat),Air Force

M.P.7.c,Military,Personal,Heroism Medal (non-combat),Coast Guard

M.P.8,Military,Personal,Bronze Star,

M.P.9,Military,Personal,Purple Heart,

M.P.10,Military,Personal,Meritorious Service Medal,

M.P.10.j,Military,Personal,Meritorious Service Medal,Joint

M.P.11,Military,Personal,Air,

M.P.12,Military,Personal,Commendation,

M.P.12.j,Military,Personal,Commendation,Joint

M.P.12.a,Military,Personal,Commendation,Army

M.P.12.n,Military,Personal,Commendation,Navy

M.P.12.f,Military,Personal,Commendation,Air Force

M.P.12.c,Military,Personal,Commendation,Coast Guard

M.P.13,Military,Personal,Achievement,

M.P.13.j,Military,Personal,Achievement,Joint

M.P.13.a,Military,Personal,Achievement,Army

M.P.13.n,Military,Personal,Achievement,Navy

M.P.13.f,Military,Personal,Achievement,Air Force

M.P.13.c,Military,Personal,Achievement,Coast Guard

M.P.14,Military,Personal,Combat Action,

M.P.14.n,Military,Personal,Combat Action,Navy

M.P.14.c,Military,Personal,Combat Action,Coast Guard

M.P.14.f,Military,Personal,Combat Action,Air Force,,

M.P.15,Military,Personal,Other,,,

M.P.15.m,Military,Personal,Other,Marine Corps,Brevet Medal,

M.P.15.a,Military,Personal,Other,Army,Certificate of Merit Medal,

M.P.15.j,Military,Personal,Other,Joint,Superior Service Medal,

M.P.15.f,Military,Personal,Other,Air Force,Aerial Achievement Medal,

M.U,Military,Unit,,,,

M.U.1.a,Military,Unit,Presidential,Army,,

M.U.1.n,Military,Unit,Presidential,Navy,,

M.U.1.f,Military,Unit,Presidential,Air Force,,

M.U.1.c,Military,Unit,Presidential,Coast Guard,,

M.U.1.a.r,Military,Unit,Presidential,Army,Ribbon,

M.U.1.a.d,Military,Unit,Presidential,Army,Device,

M.U.1.n.d.1,Military,Unit,Presidential,Navy,Device,Triton

M.U.1.n.d.2,Military,Unit,Presidential,Navy,Device,Nautilus

M.U.2.,Military,Unit,Joint,,,

M.U.3.a.1,Military,Unit,Departmental,Army,Valorous Unit,

M.U.3.a.2,Military,Unit,Departmental,Army,Meritorious Unit,

M.U.3.a.3,Military,Unit,Departmental,Army,Superior Unit,

M.U.3.n.1,Military,Unit,Departmental,Navy,Navy Unit,

M.U.3.n.2,Military,Unit,Departmental,Navy,Meritorious Unit,

M.U.3.n.3,Military,Unit,Departmental,Navy,E,

M.U.3.n.3.a,Military,Unit,Departmental,Navy,E,Single

M.U.3.n.3.b,Military,Unit,Departmental,Navy,E,Wreath

M.U.3.f.1,Military,Unit,Departmental,Air Force,Gallant Unit,

M.U.3.f.2,Military,Unit,Departmental,Air Force,Meritorious Unit,

M.U.3.f.3,Military,Unit,Departmental,Air Force,Outstanding Unit,

M.U.3.f.4,Military,Unit,Departmental,Air Force,Organizational Excellence,

M.U.3.c.1,Military,Unit,Departmental,Coast Guard,Coast Guard Unit,

M.U.3.c.2,Military,Unit,Departmental,Coast Guard,Meritorious Unit,

M.U.3.c.3,Military,Unit,Departmental,Coast Guard,Meritorious Team,

M.U.3.c.4,Military,Unit,Departmental,Coast Guard,E,

M.U.3.c.5,Military,Unit,Departmental,Coast Guard,Bicentennial Unit,,,,

M.G,Military,Good Conduct,,,,,,,

M.G.1.a,Military,Good Conduct,Active,army,,,,,

M.G.1.n,Military,Good Conduct,Active,navy,,,,,

M.G.1.f,Military,Good Conduct,Active,air force,,,,,

M.G.1.m,Military,Good Conduct,Active,marine corps,,,,,

M.G.1.c,Military,Good Conduct,Active,coast guard,,,,,

M.G.1.n.1,Military,Good Conduct,Active,navy,Nickel Cross,,,,

M.G.1.n.2,Military,Good Conduct,Active,navy,Medal,,,,

M.G.1.n.2.####,Military,Good Conduct,Active,navy,Medal,1880,,,

M.G.1.n.2.####.r,Military,Good Conduct,Active,navy,Medal,1880,ribbon,,

M.G.1.n.2.####.d,Military,Good Conduct,Active,navy,Medal,1885,device,,

M.G.1.n.2.####.d.1,Military,Good Conduct,Active,navy,Medal,1885,,bar,

M.G.1.n.2.####.d.1.#,Military,Good Conduct,Active,navy,Medal,1885,,,# award

M.G.2.a,Military,Good Conduct,Reserve,army,Reserve Components Achievement,,,,

M.G.2.n,Military,Good Conduct,Reserve,navy,Reserve Meritorious Service,,,,

M.G.2.f,Military,Good Conduct,Reserve,air force,Reserve Meritorious Service,

M.G.2.m.1,Military,Good Conduct,Reserve,marine corps,Fleet Marine Corps,1925

M.G.2.m.2,Military,Good Conduct,Reserve,marine corps,Organized Marine Corps Reserve,1939

M.G.2.c,Military,Good Conduct,Reserve,coast guard,Reserve Meritorious Service,

M.G.3.,Military,Good Conduct,Other,,,

M.G.3.f.1,Military,Good Conduct,Other,Air Force,Outstanding Airman of the Year,

M.G.3.f.2,Military,Good Conduct,Other,Air Force,Recognition Ribbon,

M.G.3.c,Military,Good Conduct,Other,Coast Guard,Enlisted Person of the Year,

#17 Longhorn1939

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Posted 29 September 2012 - 03:03 AM

I'd recommend Flickr as a way to successfully manage an archive.


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